iFolder Details

Managing iFolder Details

Use this interface to manage the ownership, policies, and membership of a selected iFolder.

Note: A secondary administrator can manage the policies of a selected iFolder based on the rights that a secondary administrator has on the selected iFolder.

Viewing iFolder Details
Members
Policies

Viewing iFolder Details

You can view the following information:

Parameter	Description
Type	Normal iFolder Encrypted iFolder Shared iFolder
iFolder Name	The name assigned to the iFolder
Description (editable)	A short description about the iFolder. You can edit the description and click Save to save the changes.
Owner	The username of the owner of the selected iFolder. Owner can be an individual user or an LDAPGroup. If an LDAPGroup is the owner of the iFolder, then all the members of the LDAPGroup will have the same access rights. For orphaned iFolders, the iFolder Admin user is made the owner until the iFolder can be reassigned or deleted. Click the owner's username link to view his or her user account details. The iFolder owner has the Full Control right to the iFolder. The owner manages membership and access rights for users, and can remove the Full Control right for any member.
Path	The actual location of the iFolder and its data on the server. For example: /var/opt/novell/ifolder3/simias/SimiasFiles/e84fdc6e-3d51-49df-ae3f-8c9213c76994/<iFolder_Name> In this example, e84fdc6e-3d51-49df-ae3f-8c9213c76994 is the unique ID of the iFolder share.
Modified	The last modified time and date of the iFolder.
Directories	Total number of directories in the iFolder.
Files	Total number of files in the iFolder.
Orphan	Yes indicates that iFolder is an orphan. For orphaned iFolders, the iFolder Admin becomes the owner until the iFolder can be reassigned to a new owner or is deleted.

Members

You can view the members' name, type and access rights assigned to them. You are allowed to add or delete an owner, assign ownership, and set access rights to a selected member.

Adding a Member

On the iFolder Details page, click Add.
Search for the user or LDAPGroup you want to make a member, select the check box next to the user's name, then click Add.

By default, the user or the LDAPGroup is given Read Only access to the iFolder.
(Optional) Select the User check box, then select Rights and specify the Access right as Admin, Read/Write, or Read Only , then click Set.

Wait for the page to refresh. The user's icon should reflect the new access right.

Understanding iFolder Access Rights

The iFolder client supports the owner and three levels of access for members of an iFolder:

NOTE: Members of an LDAPGroup inherit the access rights set for that LDAPGroup.

Owner
Only one user or LDAPGroup serves as the owner of an iFolder. This is typically the user or any member of the LDAPGroup who created the iFolder. If the owner is an LDAPGroup and in that case, all the members of the LDAPGroup will have the ownership on that iFolder. The owner user or members of the owner LDAPGroup can use the iFolder client to transfer ownership to another member of the iFolder. The iFolder Admin user can transfer ownership to any user or LDAPGroup on the iFolder server.

The owner of an iFolder has the Full Control right. This user or LDAPGroup has read/write access to the iFolder, manages membership and access rights for member users and LDAPGroups, and can remove the Full Control right for any member. With an enterprise server, the disk space used by the owner’s iFolders count against the owner’s user disk quotas on the enterprise server.

If a user or LDAPGroup is deleted from the iFolder system, the iFolders owned by the user or LDAPGroup are orphaned. Orphaned iFolders are temporarily assigned to the iFolder Admin user as owner. Membership and synchronization continues for other users and LDAPGroup members while the iFolder Admin user determines whether an orphaned iFolder should be deleted or assigned to a new owner.

Full Control
A member of the shared iFolder, with the Full Control access right. The user or LDAPGroup with the Full Control right has read/write access to the iFolder and manages membership and access rights for all users except the owner.

Read/Write
A member of the shared iFolder, with the Read/Write access right to directories and files in the iFolder.

Read Only
A member of the shared iFolder, with the Read Only access right to directories and files in the iFolder. This member can copy an iFolder file to another location and modify it outside the iFolder.

The following table describes the capabilities associated with each level of access for users.

Capabilities	Owner	Full Control	Read/Write	Read Only
Reassign ownership to another user or LDAPGroup	Yes	No	No	No
Set a quota for the iFolder	Yes	No	No	No
Make the iFolder available to other users (sharing)	Yes	Yes	No	No
Make the iFolder unavailable to other users (stop sharing)	Yes	Yes, except the owner	No	No
Assign iFolder access rights for other users or LDAPGroup	Yes	Yes, except the owner	No	No
Read directories and files in the iFolder	Yes	Yes	Yes	Yes
Add, modify, or delete directories and files in the iFolder	Yes	Yes	Yes	No
Rename directories and files in an iFolder	Yes	Yes	Yes	No
Rename the iFolder	No	No	No	No
Set up an iFolder on multiple computers	Yes	Yes	Yes	Yes
Revert an iFolder (do not participate on a local computer)	Yes	Yes	Yes	Yes
Delete an available iFolder to decline participating	Yes	Yes	Yes	Yes
Delete the iFolder and delete the iFolder and its files from the server (make it a normal folder again and no longer share it with others)	Yes	No	No	No

Setting the iFolder Access Right for a Member

On the iFolder Details page, select the check box next to the member whose access right you want to manage.
Select the Rights drop-down menu, then select the Admin, Read/Write, or Read Only right.

Wait for the page to refresh. The user's icon should reflect the new access right.

Removing a Member

On the iFolder Details page, select the check box next to the member user's name.
Click Delete.

The user's local copy of the data remains on the user's computer, but the user no longer has access to the server copy of the iFolder data.

Changing the Owner

When you change the owner of an iFolder, the existing owner becomes a member of the iFolder and is assigned the Read/Write right. For orphaned iFolders, the iFolder Admin becomes the owner until the iFolder is reassigned to a new owner or deleted. If the new owner is not currently a member of the iFolder, a subscription notification is sent to the user's iFolder account.

On the iFolder Details page, search for the user or LDAPGroup you want to assign as the new owner of the iFolder.
Select the check box next to the user's name, then click Owner.

Policies

The following table lists the policies you can manage for any given iFolder. Modify one or more of the following values, then click Save to apply the new settings:

Parameter	Description
Disable Synchronization	Select this option to turn off synchronization, usually temporarily. Deselect this option to allow the synchronization of data in the iFolder. Default value: Enabled, Yes
Disk Quota	Select the Limit check box, then specify the maximum size (in MB) for the selected iFolder. If you enable System-wide iFolder quota or LDAPGroup level quota, a user's account quota overrides it, if the user quota is lower or higher than the LDAPGroup quota or system quota. Default value: Disabled, No Limit
Used (View only)	Reports the space the iFolder data currently consumes.
Available (View only)	Reports the space available on the server for the iFolder data.
Effective (View only)	Reports effective space available on the server for the iFolder data.
File Size	Limit Specifies the maximum total file size (in MB) that an iFolder user is allowed to use, across all iFolders the user owns for the selected user account. Effective Effective file size allocated for the user. IMPORTANT: Users cannot successfully synchronize files of a size that would cause a quota to be exceeded. If they try to do so, only part of the file is synchronized, resulting in data corruption.
Excluded Files	Specifies a list of file types to include or to exclude from synchronization for the selected iFolder. The file manager files called thumbs.db and .DS_Store are never synchronized. To add a file extension to the exclusion filter, type the extension (such as *.mpg), then click Add to apply the filter. To exclude a file type from synchronization, select the check box adjacent to the file type in the restricted file type list, then click Deny. To allow a file type to be synchronized, select the check box adjacent to the file type in the restricted file type list, then click Allow. To delete a file type from the restricted file type list, select the check box adjacent to the file type, then click Delete. Default value: Disabled, Allow all file types or the System-wide settings
Synchronization Interval	Select the Synchronization interval check box to enable a minimum interval setting for the selected iFolder, then specify the minimum value in minutes that the users are allowed to set on their iFolder client. To disable the setting, deselect the Synchronization Interval check box. If the option is disabled, the value reported is Unlimited. If this option is enabled, the minimum synchronization interval specifies the minimum interval in minutes that a user's client can check iFolder data on the server and local iFolders to identify the files that need to be downloaded or uploaded. The effective minimum synchronization interval is always the largest value from the following settings: The system policy (the default of 5 minutes), unless there is a user policy or LDAPGroup policy set. If a LDAPGroup policy set, the LDAPGroup policy overrides the system policy. If a user policy is set, the user policy overrides the LDAPGroup policy and system policy, whether it is larger or smaller in value. The local machine policy, or the setting on the client machine synchronizing with the server The iFolder (collection) policy Default value: Disabled, iFolder client-set limit
Sharing	On By default, iFolder sharing is enabled. Deselect On to disable sharing for the selected iFolder. After applying this policy, selected iFolder cannot be shared either by the Admin or by the Owner of the iFolder. Revoke Select Revoke to remove all the members from the list of shared members for the selected iFolder. IMPORTANT: Both these options are disabled if you enable and enforce the Sharing option at System or User level.